A China sourcing RFQ template is a structured request that tells suppliers exactly what to quote, what assumptions to disclose, and what evidence buyers need before shortlisting. A strong RFQ reduces vague pricing, prevents hidden substitutions, and gives buyers a consistent way to compare suppliers.
What should a China sourcing RFQ include?
- Product name, use case, target market, and buyer priority.
- Materials, dimensions, colors, tolerances, finish, and performance requirements.
- Order quantity, sample quantity, target price range, and expected annual volume.
- Packaging, labeling, barcode, carton, pallet, and destination requirements.
- Certification, compliance, inspection, and documentation requirements.
- Lead time, payment terms, Incoterms, and shipment readiness expectations.
How buyers should compare RFQ responses
Do not compare unit price alone. Compare quoted assumptions, material clarity, MOQ, tooling charges, sample timing, packaging cost, payment requests, and whether the supplier answered compliance questions directly.
RFQ evidence checklist
Before moving to samples or deposit, request factory role evidence, product photos from recent production, export experience, certificate copies where relevant, and a written explanation of any price-sensitive substitutions.
Use this RFQ template with JFScope RFQ intake, supplier research, supplier risk review, and product inspection planning.